​​​

Booking Your Event

• All bookings must be confirmed in writing.

• A non‑refundable booking deposit is required to secure your date.

• Minimum guest numbers apply and will be confirmed at the time of booking. 

 

Deposits & Payments

• Your deposit amount (including VAT) will be confirmed in writing.

• This deposit is deducted from your final event cost.

• Payment methods: bank transfer, debit/credit card, cheque, or cash.

• Final guest numbers must be confirmed two months before the event.

• Full payment is due one month before the event.

• Increases in guest numbers are accepted, but reductions are not.

• Late increases (within 2 weeks of the event) may result in an additional invoice.

 

Tastings

• A complimentary tasting is available for bookings of 120+ guests.

• Tastings are mid‑week only and depend on your menu and event type.

 

Guest Numbers & Children’s Pricing

• Children over 7 are charged at the adult rate.                                          

• Children under 7 are charged at half price.

• Children under 3 are free.

• Any special children’s menu requests must be discussed in advance.

 

Cancellations

If you need to cancel, you must provide written notice.

• Less than 2 months before the event: 50% of the total cost

• Less than 1 month before the event: 100% of the total cost

• Your deposit is always non‑refundable.

• Additional costs already incurred (supplies, admin, travel) may also be charged.

• We recommend arranging your own event cancellation insurance. 

 

Dietary Requirements

• We can accommodate dietary needs and allergies with at least 1 month’s notice.

• We cannot accept responsibility for guests with undisclosed allergies.

 

Client‑Provided Food & Drink

• We are not liable for any food or drink supplied by other caterers or by the client.

• If you are arranging additional food (e.g., hog roast), a Food Disclaimer Form must be completed.

• We can serve your drinks (arrival drinks, table wine, etc.) — waitress fees or corkage may apply.

 

Wines

We offer a curated selection of six wines. On rare occasions, your chosen wine may be substituted with a similar alternative if it is out of stock. We will always ensure the replacement is of equal quality and style.

 

Equipment & Property

• Any loss or damage to our equipment, crockery, glassware, or linen will be charged to the client.

• Candles are not permitted on tables where we provide linen.

• Damage caused by felt‑tip pens will incur additional charges.

• We are not responsible for theft, loss, or damage to personal items or gifts.

 

Liability

• Our liability is limited to the amount covered by our Public Liability Insurance.

• This figure is available on request.

 

 

GDPR & Privacy

• We comply fully with GDPR.

• To request our full Privacy Policy, contact our Data Protection Officer at info@intimatecuisine.co.uk. 

 

 

Force Majeure

We are not liable for cancellations or changes caused by events outside our control, including fire, flood, strikes, accidents, or other unforeseen circumstances.

 

Updates to These Terms

Our Terms & Conditions may change from time to time. Please ensure you are familiar with the latest version.